Claremont, CA

Job Posting Title:

Job Description:

PRIMARY PURPOSE/GENERAL DESCRIPTION:

Reporting to the Director of Risk Management, the Temporary Project Assistant willperform a broad range of administrative and clerical work Office of Risk Management. The Temporary Project Assistant will be responsible for providing assistance to the Director in implementing and documenting department procedures, assist in project development, and other duties as assigned.

DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

ESSENTIAL FUNCTIONS:

This information is intended to be a descriptive of the key responsibilities of the position.The list of essential functions below does not identify all duties performed by any single incumbent in this position.Perform other duties as assigned.

• Assist the department in updating the internal and external webpages for Risk Management.
• Assist with delivery and tracking of various training and compliance requirements including Workplace Violence Prevention and the Injury & Illness Prevention Plan (IIPP).
• Assist the emergency management team including updating inventory tracking sheets and distributing planning materials.
• Assist with the development and distribution of concise job aids and standard protocols for safety-related matters, including, but not limited tonatural weather events and risk management topics.
• Review, recommend, and implement physical and digital file organization for the Risk Management department.
• Aid in the implementation of PolicyTech by organizing and uploading documents into PolicyTech software.
• Research and recommend project management approaches in Asana.
• Other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES:

Individuals must possess knowledge, skills and abilities to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.

• Ability to use WordPress program to update website.
• Ability to use Microsoft Office programs including Word, Excel, and PowerPoint.
• Knowledge of basic research methods used for data management.
• Strong writing skills.
• Ability to work independently and with team members.
• Strong organizational and planning skills.

QUALIFICATION STANDARDS:

EDUCATION & EXPERIENCE:

Some college coursework or recent college graduate preferredor any combination of education and experience that provides the required knowledge, skills and abilities.

LICENSES / CERTIFICATES:

None.

OTHER:

HOURS & CLASSIFICATION AND STATUS:

This is a temporary status, part-time, 30-hours per week, non-benefits eligible, non-exempt position.

This temporary assignment is expected to begin on or after May 13, 2024 and end on or before August 30, 2024.

Hourly rate range: $20.00-$22.00. The hourly rate of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty, andtraining.

SUPERVISORY RESPONSIBILITY:

None.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is quiet to moderate.

Physical and Mental Requirements

Ability to maintain good concentration level while dealing with interruptions; attention to details with emphasis on accuracy; capable of giving, receiving, and analyzing information, formulating work plans, and articulating goals and action plans.

Sitting in a normal seated position for extended periods of time.Standing for extended periods of time. Reaching and extending hand(s) or arm(s) in any direction.Finger dexterity required to manipulate objects with fingers rather than the whole hand(s), or arm(s), for example, using a keyboard.Communication skills using the spoken word. Ability to see within normal parameters.Ability to hear within normal parameters.Ability to bend and stoop, for example, to file.Ability to move about.Ability to lift and carry short distances up to 20 lbs., for example to lift or move office supplies, files, books and packages.

At-Will Employment

Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time.Scripps College is an At-Will employer.Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.