Position overview

Directly reporting to the CEO, this role is responsible for the administrative structures that keep the day-to-day business running and therefore contributes significantly to the effectiveness of the CEO. To ensure this target, the position holder acts as an operative and strategic consultant and also takes over operative tasks personally and general facility needs.

In order enable most effective decision-making, the responsibility also includes administrative
project-management and information flow towards the CEO. Moreover, the integration of all internal stakeholders in order to build and support a successful and effective organization is a crucial part of this role.

The positions builds the interface between PEUS and groupwide national and international stakeholders for all administrative topics such as implementation and strengthening of administrative core processes, preparation of board presentations and budget steering. The role will work closely with the PEUS-CEO to set annual and headcount controlling, also ensuring that all targets are met and operating criteria are adhered to. Responsibilities also include analyzing operational business plans and activity to evaluate the impact, forecast results and seek to maximize and improve the overall business result for the PEUS.

The Manager needs a thorough understanding of the operational accounting, finance and procurement process and directives to ensure compliance and working knowledge of the overall budget.

Roles & responsibilities

• Operative and strategic consulting of the PEUS CEO
• Responsible for budget and headcount controlling
• Support of local management with execution of operative tasks
• Groupwide stakeholder management of administration interfaces s.a. global HR, Finance and Compliance departments
• Overall responsible for implementing all necessary administrative core processes for PEUS
• Ensuring execution and quality assurance of local administrative processes and standards required by law s.a. health and safety or employment law requirements
• Implementing and facilitating PEUS internal committee structure as well as setting up and monitoring internal and external reporting-system
• Steering preparation for PEUS board-meeting and other groupwide committees
• Support new team members and suppliers during onboarding process in terms of company structure, general processes, and tools
• All other duties as assigned

Education:

• Bachelors' degree in International Business, Engineering, Marketing/Sales, Law, Finance or equivalent required
• Bachelor's degree from leading university preferred

Experience:

• 5+ years professional experience with a leading industrial corporation or leading consultancy
• Experience in developing fact and figure driven decision recommendations for Executive/Senior level management
• International experience with exposure to C-suite level preferred
• Experience in the Automotive Industry preferred

Skills:

• Proficient computer skills in all Microsoft office applications, especially Excel and PowerPoint
• Ability to think entrepreneurial and thrive with a varying level of ambiguity and uncertainty
• Ability to creatively solve business problems and motivate others to collaboratively find solutions
• Ability to work with a high degree of detail orientation, and accuracy and prioritize tasks in high pressure performance environment
• Ability to self-motivate in pursuit of continuous personal and professional improvement
• German language skills preferred, but not required

Competencies:

• Detail Oriented
• Project Management
• Adaptability/Flexibility
• Problem solving
• Planning and Organization
• Customer Focused
• Consultative skills
• Excellent verbal and written communication skills
• Ability to effectively manage multiple projects as well as personnel
• Fluency in English (oral/written)
• German language skills preferred, but not required
• Highly organized, target and customer oriented mindset, works well without close supervision
• Ability to set and meet challenging deadlines
• Excellent interpersonal skills and empathy

Percentage of required travel: <5% (domestic business trips, Europe)

Schedule/Shift: 5:30/6:00am - afternoon (min 40hr/week)

Physical requirements

• While performing the duties of this job the employee is required to talk, hear, walk, sit, stand, climb stairs on occasion with prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to effectively work and complete tasks in an open office/noisy environment.
• This job operates in an automotive workshop and office environment. This role routinely uses standard office equipment such as computers, phones, cameras, photocopiers, and filing cabinets. While performing the duties of this job, the employee may be exposed to fumes or airborne particles, moving mechanical parts, automotive parts at operational temperature and vibration. The noise level in the work environment and job site can be loud.

Direct reports

None

The salary for this position is commensurate with the candidate's experience and falls within the range of $100,000 to $120,000.